CheckTrail
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How CheckTrail works

One record per check, from the moment it's received until the principal signs off and the receiver confirms it arrived.

Reps and assistants

  1. Open CheckTrail on a phone (it installs like an app) and photograph the front and back of the check inside a guide frame.
  2. The amount, check number, date, payer, payee, bank and routing number fill in. Fields that were hard to read are highlighted. You confirm each one.
  3. Pick the client and account, the product, and add a note.
  4. Record where it went: clearing firm, product sponsor, returned to the client, or placed on an approved hold. Add the tracking or deposit confirmation number.
  5. A countdown shows the deadline. You get a reminder two hours before it.

Supervising principals

  1. A review queue for your branches: checks with problems first, by severity and age, then clean ones.
  2. See the images, every field, where the check went, and whether it was confirmed received.
  3. Approve, approve with a comment, send a follow-up task to the rep, or escalate to home office. Approve clean checks in bulk.
  4. High-severity problems need your written note before they close. Every sign-off is time-stamped in your name.
  5. A daily email digest of what's waiting.

Home office compliance

  1. Every branch on one dashboard: checks logged, dollars, on-time forwarding, open problems by type and age, review completion by principal.
  2. Import the clearing firm's or a sponsor's deposit report as CSV. CheckTrail matches deposits to forwarded checks; you approve. Money received with no blotter entry is flagged.
  3. Set the rules: deadline, allowed payees, sponsors, hold reasons, review target, confirmation window, holidays, retention.
  4. Build an exam package for any date range, branch or rep, and share a read-only link with examiners.
  5. Onboard the firm by CSV: branches and hundreds of reps at once.

What CheckTrail does not do

It doesn't move money or deposit checks — your clearing firm's mobile deposit still does that. CheckTrail keeps the record that proves each check was handled properly.

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